Writing-a-detailed-incident-report

When writing an incident report, keep in mind that it is extremely important. You will need to communicate well with your writing and use formal language. Some reports are confidential, but people with more authority than you might read them, such as, your boss, police, or legal attorneys.

You may be given a template to base your reposts on. The more reports you do, the faster and easier it will be to get them done. You will need to go over them for possible grammar or spelling errors. If you are handwriting it, make sure your handwriting is clear and legible.

Just the facts:
In reports, you should just include facts, and not your personal opinion. You cannot say you have suspected someone of being drunk, but you can say you smelled alcohol in their breath. If you can remember exact words, quote them.

Simple but formal language:
You should always use simple language so anyone reading your report can understand it perfectly. Internet language is not allowed. If you have to quote jargon, write their meaning in brackets.

Formatting:
Make sure you use paragraphs to indicate timelines or when presenting new facts. You can use bullet lists or numbered lists if appropriate.

Who-What-When-Where-Why:
Always remember the five W’s, and they should all be present in your incident report. If you are missing one, the report is not complete. Progressively explain what happened, where it happened, what events occurred and how the incident progressed.